Registration

All participants of the Conference (delegates, speakers, sponsors and industry representatives) must be registered and have a correct name badge on-site. Due to strict insurance conditions, there are absolutely no ‘shared’ registrations. Delegates not able to attend for the full Conference should register for day rates.

COVID-19
Albury City Council is committed to hosting the New South Wales and Victorian Weeds Conference and are excited to showcase our region. If Covid-19 restrictions stop the Conference being conducted on the scheduled dates it will be delayed until an appropriate future date. All registration, payments, abstracts will be held over to the new date at the same place. Should you not be able to attend the new dates a full refund will be provided. A virtual conference will not be offered in place of the ‘in person’ conference.

Registration Procedures

• Registrations will open on Monday 22nd March 2021 and can be made online via the “register” button on the website
• Ensure you have read and accept the Registration Conditions listed below
• Pay via online credit card (note 1.5% merchant fee applies), or self generate an invoice for EFT payment (bank details will be on the invoice).
• Please note that to be eligible for the above discounted early-bird rate payment is required by the nominated date (not just the registration).
• Once payment has been made, you will receive a confirmation letter and Official Tax Receipt.

Registration Categories

‘Early’ Registration – for all registrations received prior to 5pm on Friday 25th February 2022. To be eligible for this rate, registration and payment must be received by this date. If payment is not received within this time, regular rates will automatically apply.

‘Standard’ Registration – for all registrations after 5pm on Friday 25th February 2022. All payments are required prior to the conference to enable onsite registration.

Day Registration – For delegates who are unable to attend the full conference, there is a “Day Registration” rate available for attendance on the Tuesday, Wednesday or Thursday only. Due to strict insurance considerations, ‘shared’ registrations are NOT allowed. Inclusions for day registrations are all Conference materials and daytime catering for the chosen day. The day registration rates do not include entry to the evening social functions however delegates can purchase tickets for these events at the nominated rates.

Registration Inclusions – Inclusions for all full registrations: All Conference materials and day time catering for each day of the Conference along with the 3 evening functions.

Member Registrations – To be eligible for the member rate you must either be a current member of the Victorian Weed Society OR a member of the NSW Weed Society who was financial in 2020 and have renewed for 2021 (past members will need to pay arrears). Please note the member rate does not apply to NSW members who have joined in 2021. If in doubt please contact your relevant society.

Student Registrations – to be eligible for the Student rate you must be a FULL TIME student. You will be contacted once you have submitted your registration to provide appropriate evidence before your registration is finalised.

Accommodation
You are required to book your own accommodation for the conference. Please see the accommodation tab above for accommodation advice and suggestions.

Registration Conditions

Payments – Payment is required to confirm registration and is due at the time your completed registration form is received. All payments are required prior to arrival at the conference. If payment has not been received onsite registration and attendance will not be permitted. Please note that this is a strict condition of registration.

Tax Invoice and Receipts Please note that once paid, the Registration Form is recognised by the Australian Tax Office as a compliant Tax Invoice. Once payment has been received, a delegate confirmation letter will be emailed to the address given.

Billing Address Please include Billing Address details on the registration form if applicable. All payment related correspondence (i.e. invoices and receipts) will be made out to the Billing Address.

Refunds and Cancellations All cancellations must be made in writing (via email) to bradley@ccem.com.au. Registration fees will be refunded less a $110 cancellation fee for cancellations made prior to 5 pm on Friday 5 March 2022. After this date, we regret that no refunds will apply, however, substitute delegates will be accepted. Please note that cancellation fees will apply whether or not payment is received at the time of registration. Refunds will either be processed to the credit card used, or to a nominated bank account if paid via EFT. By submitting the registration form, you are agreeing to these conditions.

Shared Registrations Please note that one registration with payment must be received per attending delegate. Shared registrations are not permitted due to legal and insurance reasons. Day registration rates are available should you be unable to attend the full Conference.

Insurance Delegate’s registration, accommodation and social function ticket fees do not include insurance of any kind. The organisers recommend taking out an insurance policy of your own choice with your local insurance or travel agent.

Disclaimer

Every effort is made to ensure that the contents of this registration brochure are correct. The organisers retain the right to make changes where necessary. Albury City Council and the NSW Weeds Society and the conference coordinators, Countrywide Conference and Event Management, will not accept liability for any damages of any nature sustained by participants or their accompanying persons or loss or damage to their personal property for the duration of the conference and tours.

Condition of Entry

It is a condition of entry that no delegate may disrupt the order of events or intent of the program. Anyone considered to be disturbing the program intent will be asked to leave. Only pamphlets and brochures approved by the event organisers may be distributed.

General Inquiries
Countrywide Conference Management
Bradley Hayden
0412 461 392
bradley@ccem.com.au